Rota-Shift Management System
Features That Keep Your Workforce Running Smoothly
Simplify shift scheduling, streamline employee communication, and gain complete control over your team’s availability and attendance — all in one powerful platform.
Smart Shift Scheduling
Easily create and manage recurring or custom shift patterns with our intuitive drag-and-drop scheduler.
- Auto-scheduling based on staff availability and preferences
- Pre-built shift templates (e.g., 9–5, night shifts, rotating schedules)
- Real-time conflict detection to avoid overlapping assignments
- AI-powered shift assistant helps optimize workloads and reduce scheduling errors
Employee Availability Management
Let your team take control of their schedules while you stay in charge
- Staff submit availability through the portal or mobile app
- Leave and unavailability tracking
- Real-time updates with manager overrides
- Smart suggestions recommend best-fit shifts based on employee preferences and staffing needs
Time Tracking & Attendance
Track who’s clocking in, from where, and when — all in real time.
- Clock-in/out via web, mobile, or on-site kiosks
- GPS and IP-based attendance verification
- Integration with biometric systems
- Staff can view leave history and remaining balance anytime
- Add configurable leave encashment or buy-back settings
Notifications & Alerts
Stay in the loop with instant alerts and shift updates.
- Shift reminders via email, SMS, or push notifications
- Late check-in alerts
- Shift swap approvals and important updates
Shift Swaps & Cover Requests
Give employees the flexibility to manage their own swaps, with your final say. Peer-to-peer shift swaps with manager approval
- Auto-matching for available cover based on skills and availability
- Transparent history and audit trail
Reporting & Analytics
Make smarter decisions with data at your fingertips.
- Detailed reports on labor costs, overtime, and absences
- Export reports in CSV or PDF formats
- Custom dashboards for teams and departments
- Forecasting tools help predict peak demand and prevent understaffing
Role-Based Access Control
Keep your system secure and your workflows organized.
- Defined roles for Admins, Managers, and Employees
- Department-level permissions
- Full audit trail of user activity
- Multi-factor authentication (MFA) ensures secure access across all levels
