Holiday Management System
- Holiday Management
Comprehensive Holiday Management System
Easily manage staff holidays, track balances, enforce policies, and streamline approvals — all in one powerful system that integrates directly with shift planning and rota management.
Smart Holiday Planning
Simplify how your staff plan and request leave.
- View live team availability to avoid overlapping time-off
- Suggest alternate dates automatically if a conflict is detected
- Flag critical days, busy seasons, or blackout periods
- Integrate with Google/Outlook calendars for real-time syncing
- Add AI-based leave forecasting to spot staffing gaps early - Coming Soon!
Fast & Flexible Holiday Approvals
Speed up the decision process for leave with built-in checks.
- One-click approval with optional comments or attachments
- Route requests to the right manager automatically
- Approve via web, mobile, or directly from email notifications
- Alerts for overlapping requests or leave conflicts
- Add escalation workflows for unattended or overdue approvals
Real-Time Holiday Balances
Keep everyone informed with transparent leave tracking.
- Automatically update balances after each approval
- Pro-rata calculations for new joiners and part-time staff
- Auto-handle carryovers and expiration rules
- Staff can view leave history and remaining balance anytime
- Add configurable leave encashment or buy-back settings
Public Holiday Calendar Integration
Handle public holidays intelligently — without manual input.
- Auto-load country/region-based public holidays
- Customize or add company-wide extra holidays (e.g., bonus days)
- Exclude/include in paid leave based on policy
- Adjust payroll and shift rules automatically for holidays
- Sync public holiday settings across multi-location teams - Coming soon!
Leave & Absence Reports
Turn leave data into actionable HR insights.
- Reports by date range, type, individual, or department
- Export to Excel, PDF, or integrate directly with payroll - Coming soon!
- Visualize absence trends with charts or graphs
- Spot high absenteeism or leave clustering
- Add auto-report scheduling for HR or compliance reviews
Mobile App Access for Staff & Managers
Manage leave on the go, anytime, anywhere.
- Submit or review leave directly via the mobile app
- Push notifications for every approval stage
- View personal balances and public holiday calendar
- Multi-language support for diverse teams
- Add biometric login or Face ID for secure access - Coming soon!
Seamless Rota & Shift Integration
Avoid rota conflicts by linking leave and scheduling.
- Auto-block shift assignment on approved leave days
- Get alerts for clashes before rota is published
- Reflect leave directly in availability charts
- Auto-reassign uncovered shifts or trigger open shift requests
- Use color-coded leave on rota to simplify visual planning
Custom Leave Rules & Policies
Tailor rules to fit different teams, contracts, and regions.
- Define policies by department, contract type, or seniority
- Control leave duration, notice period, and usage caps
- Create rules for sick leave, study leave, maternity/paternity, etc.
- Apply minimum/maximum days per request
- Add probation-based leave eligibility settings
Assign & Apply Custom Leave Policies
Automate policy assignment and version control.
- Assign policies during onboarding or via admin panel
- Apply changes in bulk for large teams
- Archive or duplicate policies for quick edits
- Preview how a change will affect balance or entitlement
- Add audit logs for all leave policy changes for compliance
Full Admin Leave Control
Retain complete control while empowering flexibility.
- Override or cancel approved leave in emergencies
- Lock out leave requests on critical dates
- Enable/disable leave types seasonally
- Add conflict alerts for key positions (e.g., no two managers off at once) - Coming soon!